Group Records Change Form Instructions
| Line 1: | WSO ID# District# Area# Date: The WSO ID# is a 6 digit number assigned by the WSO at the time of registration. If this form is being submitted to change an already registered group please provide ID#. District # is used to sort the groups for the printouts. Area # is also used to sort information for group printouts. The Area # for Virginia is 57.
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| Line 2: | Registration: Is this group being registered for the first time with the WSO?
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| Line 3: | Group type is: Is this group going to be registered and referred to as Al-Anon, Institutions, Adult Children, or Other? Other would include: Parents, Gay & Lesbian, Step Study, Men, Women, etc.
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| Line 4: | Changes: If this group is already registered and there are other changes the WSO needs to know, check the appropriate box (s): current mailing address, group name change, change in meeting day or time, meeting location, Group Representative or contact.
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| Line 5: | Special Needs & Group
Features:
If the group has any special features or special instructions, complete this section. An open meeting is : one where non-members, such as observers or students are welcome. A closed meeting is: for members and prospective members only. These are persons who feel their lives have been or are being deeply affected by alcoholism in a family member or a friend. Language Spoken: Language spoken at the meeting. Mailing Language: Language in which the group would like to receive mail (e.g. Language spoken at the meeting is Spanish, but the group would like to receive mail from WSO in English). Please be aware that the WSO mail is sent in either English, Spanish, or French.
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| Special Instructions: | i.e. use back door etc.
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| Line 6: | Current Mailing Address
(CMA) This is the address where the WSO will send the group mailings and where it will be picked up regularly. If the CMA is a member's home or Post Office Box, the address needs to include the member's full name (for mailing purposes only). The member needs to be someone who attends the meeting regularly and will be responsible to take the mail to the group. Do not use the word “Al-Anon” in the group mailing address when using a member's post office box or residence address. (You may use AFG.)
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| Line 7: | Group Name: A name that includes the town or section of the town, the meeting day, or a phrase from our program would be inviting to all. A group's name should not imply affiliation with any twelve step group, self-help group, commercial venture, agency, religious group, rehabilitation facility, or other outside enterprise, even if the name is associated with its location—e.g., the ____ Church AFG or the ______Hospital AFG.
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| Line 8: | Meeting Place : Provide the name of the building or facility where the group meets.
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| Line 9: | Meeting Address: Provide the full address for the location of the meeting, including the zip or postal code.
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| Line 10: | Number of Members: Estimate the number of members attending the meeting that consider themselves members of this group.
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| Line 11: | Day/Time: Circle the day of the week the group meets, write in the time, and circle AM or PM.
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| Line 12: | Contacts: Members of the group who volunteer to give information over the phone to the WSO, prospective members, or professionals. These members need to know that the WSO may give callers their first name and phone number. Contacts may receive phone calls from newcomers who have had no previous contact with Al-Anon or from visitors needing directions.
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| Line 13: | For Area Use: Al-Anon Group Representative (GR): Elected by the group, the GR attends district meetings and area assemblies, where problems are discussed and information is exchanged. No member may be a GR of more than one group at the same time or a member of AA. See Service Manual regarding dual membership for details. GRs usually serve a three-year term. Provide the GR's full name and complete address when elected.
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| Line 14: | For Additional Area
Use: Please use this section, when the area requires additional group service position information. |
Once the form is filled out, send (or give) a copy to your District Representative, the Area Group Records Coordinator, your Al-Anon Service Center (if applicable) and the Al-Anon World Service Office:
Al-Anon Family Group Headquarters, Inc.
1600 Corporate Landing Parkway
Virginia Beach, VA 23454-5617
Fax: (757) 563-1655Virginia Area Group Records Coordinator
2322 Indian Trail
Suffolk VA 23434Service Centers:
Al-Anon Information Service of Tidewater
Pembroke One Suite 406
281 Independence Blvd.
Virginia Beach, VA
Tidewater Al-Anon Website
Phone: 1-757-499-1443Al-Anon Service Center of Northern Virginia
100 N. Washington Street, Suite 212
Falls Church, VA 22046
Northern Virginia AIS Website
Phone: (703) 534-HELP (4357)
Please remember that the people who are processing your form are people engaged in service in Al-Anon. You can help them help you by filling out the form legibly and as completely as possible.
